PTO Accrual Calculator

How to use this calculator

Enter Hours worked, Hours per PTO hour. The result updates in your browser as you edit an input. The prefilled values are examples only.

How the estimate works

Divide hours worked by the number of work hours needed to earn one PTO hour.

What can change the answer?

Accrual may pause, cap, reset, or differ by tenure. This tool does not apply carryover rules or employer-specific rounding.

Before relying on the result

Use the hours that count toward accrual under the relevant policy and verify the meaning of the hours-per-PTO-hour ratio. This result is newly accrued leave, not a final available balance. Starting balances, leave used, caps, carryover, waiting periods and policy rounding are not included.

Further reference

The U.S. Department of Labor vacation-leave overview provides federal context for vacation benefits. It does not supply your accrual ratio or resolve every state or contract requirement. Use the relevant written policy and applicable requirements for your actual leave record.

Worked example with the default inputs

Eighty worked hours at one PTO hour per 30 worked hours gives 2.67 accrued hours when rounded for display. A payroll system may retain more decimals or apply an employer-specific rule.

Interpret the result in a planning record

The PTO calculator divides hours worked by the work hours required to earn one PTO hour. Use the accrual basis in your policy; paid hours and worked hours may be treated differently. Caps, carryover, resets and tenure changes are not automatically modeled. Compare the estimate with the balance and accrual shown on your records.

Save the input values, units and result together. Change one uncertain input at a time so you can see which assumption moves the answer. A displayed decimal is arithmetic precision, rather than evidence that the measurements or rates are equally precise.

More tools

Read the How to Check a Time Card and Overtime Estimate guide →