THE WORKDAY WORKSPACE
Your hours.
Your overview.
Check shift length, gross pay and PTO accrual with inputs you control.
BROWSER-BASED CALCULATORS
QUICK CHECK / TIME CARD
Time Card Calculator
Hours after an unpaid break.
Change the example inputs to your own values. Check the method and limitations below.
Your calculation workspace
Time Card Calculator
Hours after an unpaid break.
Open tool →Shift Length Calculator
Include overnight shifts.
Open tool →Overtime Pay Calculator
Estimate gross pay.
Open tool →PTO Accrual Calculator
See leave earned.
Open tool →Read the How to Check a Time Card and Overtime Estimate guide →
Make the numbers easy to check.
Use the same pay period, subtract unpaid breaks, and compare your estimate with the records on your pay statement.
WORK RECORDS EXPLAINED
Work hours calculators that make the record easier to check
A shift record, a gross-pay estimate and a PTO balance measure different things. Flexivo keeps those calculations separate so you can check the input behind each result. Use the hours tools for one shift, the overtime tool for a chosen pay period, and the PTO tool for the accrual rule that applies to your work. The calculators do not interpret your employment agreement or apply every payroll rule automatically.
Turn a shift into working hours
The time card calculator subtracts start time from end time and removes the unpaid break. Enter times as 24-hour decimals, not as hours-and-minutes text. For example, 17.5 represents 5:30 p.m. Keep a copy of the original clock times so the decimal conversion and break deduction can both be checked.
Handle a shift across midnight
The shift length calculator allows an end time earlier on the clock than the start time, treating it as the following day. This helps with a 10 p.m. to 6 a.m. shift. It represents a single shift shorter than 24 hours, so a full-day or multi-day record needs a separate approach rather than an identical start and end time.
Model gross pay with adjustable rules
The overtime calculator pays hours up to your chosen threshold at the regular rate and later hours at the chosen multiplier. Its fields are assumptions you control. Use the relevant policy and applicable requirements to select them. The result does not include deductions, multiple pay rates or other compensation that may change payroll treatment.
Check a simple PTO accrual rate
The PTO calculator divides hours worked by the work hours required to earn one PTO hour. Use the accrual basis in your policy; paid hours and worked hours may be treated differently. Caps, carryover, resets and tenure changes are not automatically modeled. Compare the estimate with the balance and accrual shown on your records.
ILLUSTRATIVE NUMBERS / ADJUST TO YOUR SITUATION
Worked example: hours first, then a gross-pay scenario
A shift from 9 to 17.5 spans 8.5 hours. Subtracting a 30-minute unpaid break gives 8 working hours. In a separate gross-pay example, 45 hours at $20 per hour, with a 40-hour threshold and a 1.5 multiplier, produces $800 for the first 40 hours and $150 for the remaining five. The modeled total is $950 before deductions.
The 40-hour threshold and 1.5 multiplier here are illustrative inputs, not a determination of which rules apply to a worker. If the actual policy, compensation or reporting period differs, adjust the model and check the relevant records before relying on the number.
Keep decimal hours separate from clock minutes
Thirty minutes is 0.5 hours, while 15 minutes is 0.25 hours. Entering 8.30 as if it meant 8 hours and 30 minutes changes the result: a decimal .30 hour is 18 minutes. Convert minutes by dividing by 60, record unpaid breaks consistently, and avoid mixing a single shift’s hours with a weekly or other pay-period total.
For a fuller explanation, read the How to Check a Time Card and Overtime Estimate. You can also review our editorial policy or report a calculation issue with the page and input values.
Hours, pay and PTO questions
How do I enter 7:45 a.m.?
Enter 7.75. Divide the 45 minutes by 60 to get 0.75, then add that fraction to the hour. For 7:45 p.m., use 19.75 on the 24-hour clock. The decimal fields do not accept a colon-formatted time such as 7:45.
Does the overtime result show take-home pay?
No. It shows gross pay under the rate, threshold and multiplier entered. Taxes, benefit deductions and other payroll adjustments are not included. Compare gross amounts with gross amounts when checking a pay statement, then review deductions separately.
What happens if start and end times are identical?
The single-shift model treats the elapsed time as zero. It cannot distinguish no work from a complete 24-hour shift using identical clock times alone. Do not use that input combination to represent a full-day or multi-day work record.
Will the PTO calculator apply my annual cap?
No. It applies the simple accrual ratio entered and does not enforce a cap or carryover rule. Check whether the policy includes a maximum balance, excluded hours or a reset date. Those details can change the recorded balance even when the basic accrual arithmetic is correct.
Check the four example scenarios
These are the prefilled calculator scenarios, provided so you can reproduce the arithmetic. They illustrate shift, gross-pay and leave-accrual arithmetic; they do not establish the overtime rules, hourly pay or PTO policy applicable to a worker. Select a tool, leave its defaults in place to check the example, then replace the inputs with your own values.
Turn a shift into working hours
Starting at 9 and ending at 17.5 gives 8.5 elapsed hours. Subtracting a 30-minute unpaid break gives eight paid hours. The input 17.5 means 17:30, rather than 17:50.
Handle a shift across midnight
A shift from 22 to 6 crosses midnight and lasts eight elapsed hours. With a 30-minute unpaid break it becomes 7.5 hours. Keep the shift dates in the underlying work record.
Model gross pay with adjustable rules
At 45 hours, a $20 rate, a 40-hour threshold and a 1.5 multiplier, regular pay is $800 and overtime pay is $150. The combined $950 is gross modeled pay before deductions.
Check a simple PTO accrual rate
Eighty worked hours at one PTO hour per 30 worked hours gives 2.67 accrued hours when rounded for display. A payroll system may retain more decimals or apply an employer-specific rule.
FROM AN ESTIMATE TO A DECISION
Read a time record before checking pay
Clock notation and decimal hours are two representations of time. Fifteen minutes is 0.25 hours, not 0.15, and 45 minutes is 0.75 hours. Convert the actual minutes before entering a decimal start or finish. Keep break duration as minutes in the break field. For an overnight shift, retain the date as well as the clock time in your source record, because the calculator models one crossing of midnight rather than a multi-day schedule.
Keep gross pay and accrued leave separate
The overtime example is arithmetic under an entered threshold and multiplier. It does not determine whether a worker is exempt, which compensation belongs in a regular rate, or which jurisdiction applies. PTO uses a separate hours-earned relationship and does not automatically count the same types of hours as overtime. Compare both outputs with the relevant employer policy and pay statement. Record deductions separately when checking take-home pay; subtracting a guessed tax percentage cannot validate the gross-pay method.
Keep a reproducible scenario
A useful calculation record has five parts: the question you want to answer, the source of each input, the units and period, the output, and the assumptions left outside the model. Preserve the original scenario before experimenting with an alternative. That makes it easier to explain why a second answer differs and to update the record when a measurement or quote changes.
Use the same model for both scenarios. If you switch methods, explain the difference before comparing totals. Check the mathematical result separately from the practical decision: correct arithmetic can still depend on an incomplete cost category or unsuitable source value. Keep a label, dated quote, policy or dataset reference with your notes where it matters.
Continue with a practical guide
Read How to Convert Clock Times and Check a Shift Record for a step-by-step workflow, checks and an example. The guide library brings both reference articles together. Start with the measurement or input method, then use the relevant calculator and return to the guide to check what the result means.